Now you should better understand HR reports and how they can benefit your business. We’ve provided examples of HR reporting that you can use and highlighted important metrics you need to include in your HR analytics. Let’s look at the best practices to help you create high-quality HR reporting.
1. Ask the right questions
This is the first step you should not ignore regarding your human resource data. HR, like any other department within your business, collects large amounts of data to help you assess how your company is performing regarding employee productivity and management. The right HR data can help you accurately assess the problems and opportunities within your HR department.
It is important to ask a simple but powerful question to avoid wasting time with all the data. What do I need from this data? You can answer this question by asking other questions, such as What is my main message? Who will be using my
? What frequency should I send reports? What context should I give my reports?
Answering all these questions ahead of time will allow you to filter the data to only keep the relevant information. You can dive into your HR tracking process more efficiently and reduce the chance of making mistakes.
2. Mix and match HR KPIs
After you’ve defined the goals and questions for each HR report, you can choose the metrics that will help visualize your performance and help you achieve your business goals.
We have already mentioned that you can track many metrics weekly, monthly, or annually, depending on your goals and desired conclusions. It would be best if you chose the right metrics for this purpose. Your HR reports should include a mixture of powerful KPIs that will enhance your data storytelling and allow better decision-making by providing a larger picture of all your human resource departments.
3. Automate HR reporting
HR managers often face many tasks, including planning for training opportunities and hiring new employees. It cannot be easy to find time for detailed HR reporting since the manual process of gathering data from various sources can take a lot of time.
Report automation is the solution to all of these problems. Automating your reports will allow your human resources team to concentrate on strategic decision-making and planning, improving the entire department’s performance.
Many tools on the market offer automation features, which will let you create auto-generated reports using the most recent HR data. Select your most important KPIs, and the tool will automatically generate reports sent to selected recipients according to a set schedule. Your HR managers and other stakeholders will be able to receive the most recent data in HR reports every day, weekly, and monthly.
4. Interactive HR reporting tools
Automating your HR reporting process can be a great benefit. However, making your reports visually appealing and interactive is important to maximize your HR success.
Since the beginning, HR reports were created manually using PowerPoint presentations or long-text documents. These documents were difficult to read and analyze. Many tools are available today to improve the efficiency and effectiveness of the reporting process, thanks to companies that leverage their data.
The software allows you to analyze, transform and monitor data from multiple sources and present it visually to give actionable insights for your HR reporting. The dashboard designer allows you to quickly create interactive reports. This will allow you to have the most recent data in a visual format that will help you improve the performance of your human resources department.
5. Discover trends, share your findings & determine the next steps
After you have defined your business goals and chosen the metrics you will use, you can extract actionable insights from the data.
An online HR analysis tool will help you analyze your HR reports. This will allow you to identify trends and plan for future outcomes. You can use historical data to predict when an employee will quit and take preventive steps to increase employee engagement.
This and other advanced insights from HR reporting will allow you to develop strategies based on facts, not intuition. Once you have thoroughly reviewed your reports, plan your next steps. Please share them with the relevant stakeholders to ensure everyone knows of future developments.
Interactive HR Reports to Support Business Strategy Development
We’ve now covered the importance and undisputed value of human resource reports. We’ll finish this guide by exploring how to use this wealth of data to align your business goals.
As mentioned, human resources departments must align with the business objectives defined by senior executives and other top leadership teams. Interactive data dashboards provide valuable insights that can help improve performance management, employee engagement, turnover, and other business objectives.
Management HR reports are designed to give companies a clear overview of all important HR data across multiple systems. They also allow for analyzing key performance indicators in real-time to aid in making informed decisions.
While metrics and templates for HR reports can be modified, some key features include standard metrics. These metrics provide an overview of the activities of HR departments within an organization.
- Age
- Sex
- Education level
- Training costs
- Costs of recruitment
- Type of function
- Active employees
- Turnover
- Absences
- Labor costs
Costs of recruitment:
- These HR-centric metrics provide businesses with tailored information that can be used to meet their marketing, design, and supply-demand goals.
- Consistent analysis reporting over a specified period, such as monthly or annual HR reports, will keep businesses informed about all aspects of human resource activity in timely, scheduled increments.
- No matter what dashboard it is – whether it be a report for managers, an annual template report, or a monthly web data visualization of employee performances – it is clear that a data-driven approach in your human resources department will make a difference in today’s digital age.
- The role of the HR department is no longer one of support for an organization’s business growth strategies. Human resources, on the other hand, serve to improve and enhance a company’s overall success as well as set the tone for the future.
- Data analytics and report tools allow businesses to improve processes and training procedures, be proactive in management, monitor trends, and use their personnel best. The key to optimizing human resource goals is HR monthly and HR annual reports.
- With dashboard software, companies can visualize the most valuable HR data. It provides enhanced graphs, charts, tables, and metrics to help them better understand the wealth.
